Wanted: Document Management System with OCR reddit / selfhosted ---------------------------------------------------------------------- cpbradshaw · 2023-11-14 20:50 I have an unRAID server with a bunch of dockers on, and yet I'm still scanning and filing my documents in an SMB share like a goon! What options are out there for me? I'm after something that has the following features: \- Scan to email functionality for ingest as well as manual ingest from another digital file share \- OCR \- Tagging I'm honestly not sure what else Suggestions? ​ ---------------------------------------------------------------------- thekrautboy · 2023-11-14 20:56 Why not simply use the search function, or look at the subreddit sidebar for the awesome-selfhosted list? Both would give you very quickly the top answer: paperless-ngx. ---------------------------------------------------------------------- Nuuki9 · 2023-11-14 21:05 Take a look at paperless-ngx ---------------------------------------------------------------------- 3RAD1CAT0R · 2023-11-14 21:06 I'm a fan of docspell personally. ---------------------------------------------------------------------- cpbradshaw · 2023-11-14 21:15 I did and I got Paperless as you mentioned - I was after some more suggestions is all ---------------------------------------------------------------------- thekrautboy · 2023-11-14 21:20 Then look at that and similar categories in the mentioned list? ---------------------------------------------------------------------- cpbradshaw · 2023-11-14 21:21 Doing that right now ---------------------------------------------------------------------- tankerkiller125real · 2023-11-14 21:36 Docspell is my go to, IMHO it's just better than paperless, especially when it comes to multiple, separate user accounts and/or "tenancy". ---------------------------------------------------------------------- FunnyPocketBook · 2023-11-14 22:21 What do you not like about paperless-ngx or what do you think is missing? As far as I know, paperless-ngx is the most complete personal document manager ---------------------------------------------------------------------- cpbradshaw · 2023-11-14 22:43 Only thing I don't like is that it takes the docs and puts them into its own respiratory. I'd quite like to have something that uses an existing dir structure ---------------------------------------------------------------------- subven1 · 2023-11-14 22:46 Paperless is the best solution I know. If you want more suggestions, take a look into the awesome selfhostet list for some DMS --> https://github.com/awesome-selfhosted/awesome-selfhosted#document- management ---------------------------------------------------------------------- sumistev · 2023-11-15 00:45 I’m drinking the paperless-ngx koolaid very hard. Have digitized over 1k documents into it so far. Fast and easy to use. ---------------------------------------------------------------------- MoistTowelettes1 · 2023-11-15 01:44 Paperless-NGX is the way to go. Bonus points if you’re on iPhone because QuickScan recently added Paperless-NGX support so you can quickly scan and upload documents without a hassle. ---------------------------------------------------------------------- mpopgun · 2023-11-15 02:08 Look at nextcloud. It can be mapped to use existing file structure. Has plenty of plugins to do file management, file routing, ocr. Sterling PDF might be a useful tool as well. ---------------------------------------------------------------------- t3abagger · 2023-11-15 02:37 With the last upgrade I can't scan in any docs and I get errors: > documents.parsers.ParseError: SubprocessOutputError: Ghostscript rasterizing failed. See logs for more information. You aren't having that? I did some searching and none of the workarounds are working.... around the issue. ---------------------------------------------------------------------- shanlar · 2023-11-15 03:06 there are multiple apps on the app store named QuickScan - what one is it? i'd like to try it out ---------------------------------------------------------------------- sumistev · 2023-11-15 03:07 I am on version 1.17.4, not having any issues scanning in documents still. Loaded a few more in today. ---------------------------------------------------------------------- fedroxx · 2023-11-15 03:14 I was having that error and it was caused by a compose configuration. I had /tmp incorrectly mapped. Removed the map entirely. Started working again. ---------------------------------------------------------------------- t3abagger · 2023-11-15 03:14 Maybe I need to downgrade. Thanks! ---------------------------------------------------------------------- sevlonbhoi1 · 2023-11-15 06:31 anything on android? ---------------------------------------------------------------------- MoistTowelettes1 · 2023-11-15 08:41 The app icon is green and it’s by iSolid Apps. Here’s the direct link: https://apps.apple.com/us/app/ocr-scanner- quickscan/id1513790291 Honestly this is such a cool app cause it’ll also OCR documents for you if you’d like and none of the features are behind a paywall. Hidden gem in the modern age of everything being a subscription. ---------------------------------------------------------------------- KeyWinter4959 · 2023-11-15 09:35 You can use nextcloud with applications. One day I was playing with PDF files without a text layer. I have everything set up to automatically recognize and apply a text layer to PDF files. Nextcloud has many features, you can look in more detail. File synchronization, working with mail, instant messengers and much more. This section will be useful: Flow Flow configuration Files access control Denied access Examples Denying access to folders Prevent uploading of specific files Common misconfigurations Available rules Automated tagging of files Assigning restricted and invisible tags Example Available rules Executing actions Retention of files Example Common misconfigurations ---------------------------------------------------------------------- FunnyPocketBook · 2023-11-15 10:15 There is "paperless share", which adds paperless to the share options when you click on the share button of something ---------------------------------------------------------------------- Supertrinko · 2023-11-15 11:25 Options are always a good thing. ---------------------------------------------------------------------- stphn17 · 2023-11-15 11:38 The only issue I see with paperless-ngx is that you cannot use an existing folder structure, or has that changed in the meantime? I would like to access the documents via paperless-ngx but would also like to preserve and continue to use my existing folder structure, especially to make retrieval of documents easier for someone else than me in case of emergency or if I cannot use paperless-ngx for whatever reason. I have made the experience that following along a clearly defined logical folder structure is easier for someone who hasn't spend ours creating the structure themselves or doesn't know about paperless-ngx. ---------------------------------------------------------------------- wideace99 · 2023-11-15 12:18 We use Nextcloud for this. ---------------------------------------------------------------------- [deleted] · 2023-11-15 12:41 [removed] ---------------------------------------------------------------------- FunnyPocketBook · 2023-11-15 13:19 Options are always a good thing but definitely not needed. *Competitive* options are needed ---------------------------------------------------------------------- sumistev · 2023-11-15 13:29 There are “storage partitions” (if I’m remembering the wording correctly) that let you put documents into physical storage locations, but there’s not a formal folder structure. For me I constantly found myself needing documents in two places (eg: property tax bill in both the folder for my house as well as my annual income tax filing, since I want all the documents for that together too). Formal folder structure was too limiting for me. Having things tagged just works better for me and eliminated my problem of having to commit to a folder structure that I wouldn’t like next year. ---------------------------------------------------------------------- stphn17 · 2023-11-15 14:34 Absolutely agree and that's where paperless-ngx will shine. But for my documents I prefer a tool agnostic (and therefore future proof) way of storing. In case of multiple places, where a document could go, I always think "what's the most likely way I will be looking for this document in the future?". ---------------------------------------------------------------------- sumistev · 2023-11-15 14:38 The problem for me is the “most likely way I will be looking for it” changes because I’m not consistent in that decision making process. I agree though. If you want a folder structure for whatever reason, paperless-ngx isn’t the tool. ---------------------------------------------------------------------- shanlar · 2023-11-16 05:14 sounds great thanks for the share! ---------------------------------------------------------------------- Playgolfallday · 2023-11-17 06:23 BlinkEDM ---------------------------------------------------------------------- marmata75 · 2023-11-19 15:03 While it doesn’t use a fixed folder structure, you can decide the folder structure for each file based on any attribute. So all 2023 receipts for car a can go to “car a/receipts/2023” or “receipts/2023/car a” of whatever you wish. Really flexible! And if you change idea, you change the scheme and all the files are moved where they belong! ---------------------------------------------------------------------- stphn17 · 2023-11-19 21:23 Ok, that sounds intriguing. I see I have to play around with paperless-ngx a bit. I can imagine a ruleset which ends up being my desired folder structure anyway. ---------------------------------------------------------------------- cpbradshaw · 2023-11-20 20:11 Can you provide more info please? ---------------------------------------------------------------------- cpbradshaw · 2023-11-20 20:11 How exactly do you do that? ---------------------------------------------------------------------- cpbradshaw · 2023-11-20 20:12 I use Nextcloud already as a web-based file browser. What tools do you suggest for OCR? I can only see 2 in the apps for Nextcloud and both seem a little "codey" as opposed to WYSIWYG ---------------------------------------------------------------------- Playgolfallday · 2023-11-20 20:57 This software monitors network folders and will import the content. It is highly configurable but also easy to use. Use a regular scanner and it will import the image and define location and various attributes (indexes) depending on the available data. Same for email attachments or manual file import. It’s written in Java and runs over most databases including MySQL which is free. ---------------------------------------------------------------------- squarkyz · 2023-11-20 22:56 I'm new with paperless, Just installed last version. I've got the same issue with all pdf scaned with my printer (Brother). Have you find a solution ? Something are wrong with those pdf but i don't know what, pdf are still readable... ---------------------------------------------------------------------- wideace99 · 2023-11-21 06:28 You can find the answer in the documentation of Nextcloud + various apps. ---------------------------------------------------------------------- t3abagger · 2023-11-21 21:07 I have not, but I've been busy with other things at the moment. It's definitely on my perpetual todo list. ---------------------------------------------------------------------- The_DMT · 2023-11-25 22:14 Thanx for the tip! I didn't know of the existence. But a quick look is telling me that it is exactly what I need. All the features and a nice UI.