[HN Gopher] Ask HN: What do you use for your personal document h...
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Ask HN: What do you use for your personal document hell?
My SO uses iPhone and I use Android, I think we'll both soon go mad
with all the pictures of the documents sent to post that we have to
take a digital action for. Contracts, Appliance Invoices,
insurance, Kids' documents, Receipts, Fines, government documents,
bills, tickets, passes etc. Are basically taking ages to find, even
if we were wise to take a picture would take ages to refind. I
have both OneDrive and Dropbox, the UX is horrible for these simple
searches. I know that Shoebox exists, but paying at least 18$ a
month for wanting to store my documents on my phone in a neat way
looks to much of a demand for me. (and that has a limitation). I'm
not even asking for a fancy OCR. Is there an app out there for
this? What do you use?
Author : sidarok
Score : 8 points
Date : 2022-02-06 21:39 UTC (1 hours ago)
| evanlivingston wrote:
| I use a printer, a filing cabinet, hanging folders and manila
| file folders. I could never dream of doing anything else.
| jimmygrapes wrote:
| Don't forget a copier for receipts printed on thermal paper
| that become blank after a year!
| inthegreenwoods wrote:
| tacostakohashi wrote:
| I use (two levels of) directories, and filenames:
|
| appliances/fridge/2018-01-03-purchase-receipt.pdf
|
| appliances/oven/2019-11-18-repair-invoice.pdf
|
| medical/insurance/2022-02-03-insurance-card.pdf
|
| automotive/registration/2022-09-10-registration.pdf
|
| automotive/tickets/2019-09-10-parking.pdf
|
| phone/t-mobile/2020-01-14.pdf
|
| phone/pixel5a/2021-03-14.pdf
|
| With two directory levels, you should be able to organize it so
| that all the top level directories fit on one screen of ls output
| / file explorer or whatever you want to use, as well as each
| second level.
|
| I always prefix the filenames with YYYY-MM-DD, and I add a suffix
| with any extra keywords that might be helpful or to disambiguate
| several things from the same day, but in many cases it's obvious
| if the directory is just full of one bill per month or whatever,
| in which case I just do the YYYY-MM-DD.ext filename.
|
| The system is largely optimized for having a place/filename to
| store things without too much thought, rather than retrieval
| since 90+% of things you store never actually need to look at
| again, and I don't mind clicking around for a few minutes for the
| rare occurrence when I do need something.
|
| If you put this structure in google drive or similar you'll get
| OCR + keyword searches on the filenames for free, but you can
| also just sync it to any local filesystem to use "manually", or
| upgrade to the next latest and greatest cloud storage or
| whatever.
| dataflow wrote:
| Kind of similar for me, main difference being that I have a 4th
| level with the year, like
| medical/insurance/2022/2022-02-03-insurance-card.pdf. That
| makes it easier to navigate for me.
| GrifMD wrote:
| I personally store everything in I cloud following a similar
| directory structure as tacostakohashi (elsewhere in the thread),
| though it seems like Google Drive might work for y'all as your
| split across iOS and Android.
| stormbeard wrote:
| My photographed documents go on Google Photos and I can just use
| the image search. I pay for it and don't really care if Google
| sees it all- I get what I need.
| Andaith wrote:
| I'm in the process of setting up paperless-ng.
|
| https://github.com/jonaswinkler/paperless-ng
| Irongirl1 wrote:
| I have this article by a Czech coder named Vas3k:
| https://vas3k.com/blog/nocode/
|
| I saved it for another reason, but in it he solves for "X". Maybe
| it will help you.
| dddw wrote:
| Mainly a reference folder on a webshare. But was considering
| paperless-ng lately
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(page generated 2022-02-06 23:01 UTC)