https://www.solipsys.co.uk/new/ThePaymentDance.html?VB04HN The Payment Dance Recent changes Links to this page Table of contents FRONT PAGE / INDEX --------------------------------------------------------------------- A genuine question: Would a diagram help? If so, email me via the form at the end. Introduction The more complete version ... When I do presentations I'll work through these in reverse it's necessary that I get order. paid via my limited company. You can read a It culminates with payment: little about that via the link at the bottom of the * Money gets transferred from the page. holder of funds to Solipsys Limited. In general, and for most people, the process goes + This, of course, is the aim like this: of the dance, so needs no further explanation. The simple process However, the payer needs to know how much, and where to * I get an email asking send the money. That is for a talk, workshop, provided by ... or other presentation * Solipsys Limited presents an * I send back a general invoice quoting the purchase email accepting the order number invitation (in principle), and + The invoice contains all asking for more the details of the service details about the that has been rendered or time, place, and the product supplied, and audience. how to pay. The PO number has to be quoted to allow * We agree about the: the payer to match the invoice to the purchase + time, place, order and confirm that the + audience, product or service has in + rough logistics, fact been ordered, and that and what has been supplied + compensation. matches what was requested. To do that ... * I give the talk (or whatever) and issue * The holder of funds generates a an invoice with purchase order, which will details of what I contain a unique purchase order did, how much we number to allow the purchase agree, and where to order to be traced. send the payment + This defines the service or * Money turns up in the product to be provided, and right place. the purchase order number allows the purchaser to Sometimes, however, it's track the paperwork. The not as easy as that, and payer needs confidence that there are more steps than this is genuine, and hence you might think. Here is compares against a list of a more complete set of known approved suppliers. steps: * The holder of funds adds * Potential host Solipsys Limited as an approved requests a talk (or supplier. product or service) + This requires details to be * We negotiate added to the system. Recompense (and other details) * Solipsys Limited provides the necessary details. * The host requests payment from the + This includes company holder of funds number, address, contact details, account details, * The holder of funds and VAT number (if VAT requires Solipsys registered); Limited to be added + These are provided on a as an approved PRO-FORMA invoice. supplier and requests company and financial * The holder of funds requires details. Solipsys Limited to be added as an approved supplier and * Solipsys Limited requests company and financial provides the details. necessary details, most often via a + It's important that large PRO-FORMA invoice. organisations check that suppliers aren't just * The holder of funds someone's cousin, and that adds Solipsys Limited they are a legitimate as an approved organisation, and that they supplier. have approved payment details on record. Of * The holder of funds course, this is only generates a purchase because the payer knows order, which will that there is something to contain a unique purchase, which is in purchase order number response to ... to allow the purchase order to be traced. * The host requests payment from the holder of funds * Solipsys Limited presents an invoice + Sometimes the person or quoting the purchase organisation requesting the order number service or product is not the person or organisation * Money gets who will ultimately pay the transferred from the bill. This therefore needs holder of funds to to be requested by the Solipsys Limited. purchaser from the one paying. To do that the That seems complicated, amount to be paid needs be but in a sense it isn't. be known, and therefore ... At right I've listed the process in reverse order, * Recompense is negotiated along with (admittedly simplistic) reasons why + As part of the request for it's actually quite a service or product a sensible. price has to be negotiated, including a statement of what this is expected to cover. For example, will the host cover any expenses directly, or will all expenses be covered by the supplier? Before any negotiations can happen ... * Potential host requests a talk (or product or service) --------------------------------------------------------------------- Link about fees and payment policies: * https://www.solipsys.co.uk/new/JugglingTalkRequirements.html# toc_name011 --------------------------------------------------------------------- You can send me a message here. It doesn't get published, it just sends us an email, and is an easy way to ask any questions, or make any comments, without having to send a separate email. So just fill in the boxes. Your : [ ] name Your : [ ] mail Message : [ ] [ ] [ ] [ ] [ ] [ ] [ ] [ ] [ ] [ ] [CLICK HERE TO SEND] [CountHits] --------------------------------------------------------------------- Contents Links on this page +------------------+ |Site hosted by | * Introduction * Contact |Colin and Rachel | + The * SolipsysLimited |Wright: | simple * https://www.solipsys.co.uk/ | | process new/ | * Maths, Design,| * The more JugglingTalkRequirements.html | Juggling, | complete #toc_name011 | Computing, | version ... | * Embroidery, | | Proof-reading,| | * and other | | clever stuff. | +------------------+ --------------------------------------------------------------------- [wiki] Suggest a change ( <-- What does this mean?) / Send me email Front Page / All pages by date / Site overview / Top of page Universally Browser Friendly Quotation from Valid HTML 3.2! Tim Berners-Lee