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                     The 46 Mac Apps I Actually Use and Why

   Adam Engst

   When I wrote '[1]Level 2 Clean Install of Ventura Solves Deep-Rooted
   Problems' (10 April 2023), I stopped at the point of declaring'and I am
   not being smug about this, universe!'seeming victory over several
   previously intractable problems. What I glossed over was the remaining
   step of reinstalling third-party apps. It was tedious but fascinating
   because I learned precisely which apps I really use and the order I
   needed them. The start of this list is less indicative than the latter
   part: I installed many of the early apps more or less simultaneously
   and then added back other apps when the task for which I use them
   cropped up.

   Here then, are the 46 apps I rely on (so far!), with a few words of
   explanation for each. Note that while I do recommend all of these apps
   individually, that's partly because I pay for hardly any of them. If I
   were working under a typical budget, I would be somewhat more
   circumspect, particularly with multiple apps in the same category.

[2]Brave

   The first app I reinstalled'using Apple's bundled Safari, of course'is
   the privacy-focused Web browser Brave. I've been a fan of Brave's
   privacy protections for some time, and, as a Chromium-based browser, it
   supports the handful of Chrome extensions I need. I also like its
   efforts to eliminate cookie dialogs and its integration of Brave Search
   (see '[3]Brave Search Public Beta Offers Alternative to Google,' 8 July
   2021). As you'll see, I keep a handful of Web browsers installed, but I
   tend to switch my default browser infrequently. Which makes it all the
   more ironic that my very first app install is one I'm no longer using
   because its replacement is the most transformative app I've used in
   years. Consider yourself teased.

[4]Mimestream

   Email is life, and when the Gmail Web interface began to wear on me,
   Mimestream had just become available for beta testing. I've used it
   non-stop ever since. While it currently supports only Gmail, I consider
   Mimestream the best email client I've used since Eudora. (It's not
   really much like Eudora, but the spirit behind it evokes the same sort
   of response.) Mimestream is the focused vision of a single programmer,
   Neil Jhaveri, who has lived and breathed email for years, including
   over 7 years leading engineering teams that worked on Apple's Mail and
   Notes. Best of all, he fixes my bugs and takes my interface suggestions
   seriously. For our initial coverage, see '[5]Mimestream Brings Gmail
   Features to a Mac Email App' (25 September 2020).

[6]1Password

   Now that I've switched from LastPass to 1Password (see '[7]LastPass
   Publishes More Details about Its Data Breaches,' 3 March 2023), I
   needed access to my passwords, so a near-immediate installation of
   1Password was in order. I'm quite enjoying the opportunity to clean up
   my stored credentials as part of the switch'it's a lot of work, but I'm
   a bit of a neat freak when it comes to data.

[8]Google Drive for Desktop

   Although much of my work in Google Drive is best done in a
   browser'because I'm opening files in the Web-based Google Docs'I also
   store a wide variety of other essential and frequently used standalone
   files in Google Drive. Installing Drive for Desktop lets me access
   those files in the Finder and enjoy them being automatically synced
   across all my devices (for more on the general topic, see
   'Apple's[9]File Provider Forces Mac Cloud Storage Changes,' 10 March
   2023).

[10]Dropbox

   Before Google Drive and iCloud Drive, I relied on Dropbox for all
   shared cloud storage. Dropbox's constant need to go beyond its core
   storage function muddied the waters for me, and the restriction of free
   accounts to only three devices has pushed me toward other services (see
   '[11]Dropbox Limits Free Accounts to Three Devices,' 14 March 2019).
   Nonetheless, I still use Dropbox for various tasks, including syncing
   Keyboard Maestro macros between Macs.

[12]Agenda

   I've tried innumerable snippet keepers and note-taking apps over the
   years, and I've been burned a few times, such as by the late lamented
   Circus Ponies Notebook. But I've never liked Apple's Notes, whereas
   Agenda's outline-friendly approach works well for me (see '[13]Agenda
   Offers a New Take on Note-Taking and Task Management,' 8 May 2018). I
   needed somewhere to record this list of apps, so Agenda got the nod'and
   an early download.

[14]Keyboard Maestro

   I can't use a Mac without Peter Lewis's macro utility, which [15]we've
   covered for years. It's one of a very small number of vital apps that
   feel like extensions of my virtual hands. I have innumerable keyboard
   shortcuts wired into my fingers, most notably mapping the F-keys on my
   keyboard to switch among my most frequently used apps. I instantly
   notice when it's not installed.

[16]BBEdit

   I use BBEdit regularly to manipulate text files, take ephemeral notes,
   and store random text files (such as all those kernel panic logs I
   collected en route to my Level 2 clean install). The collaborative
   capabilities of Google Docs have eclipsed all other features for my
   writing.

[17]Setapp

   The brainchild of Ukrainian software firm [18]MacPaw, Setapp is a
   well-curated selection of Mac apps. A $9.99-per-month subscription gets
   you access to all of them. (All apps in Setapp are also available
   independently.) While I've used many over the years, the next four apps
   are the ones I reinstalled right away.

[19]CleanShot X

   I desperately need to review this screenshot app, which does a
   fantastic job. If you're looking for features beyond Command-Shift-5,
   including annotations, scrolling capture, a self-timer, crosshairs, and
   oodles of options, CleanShot X is worth a look.

[20]iStat Menus

   I'm not sure why I chose to reinstall iStat Menus so soon because I
   don't look at it regularly. Nevertheless, I like how its menus show
   details about disk space, CPU and GPU, and network usage, and I
   appreciate its weather forecast and notifications.

[21]Timing

   Although I do only a little freelance consulting and writing outside of
   TidBITS and the syndicated articles I produce for [22]TidBITS Content
   Network subscribers, when I do take on a project to help a friend, I
   use Timing to track my hours. It's fabulous at watching window titles
   and the like to match activity to a project automatically.

[23]Simon

   I haven't needed to monitor a physical server for many years, but
   without Josh's ear to the social media ground, I need something to
   alert me to changes on key Apple pages. It took me longer than I'd like
   to get Simon working the way I want'it's a case of extreme flexibility
   creating complexity'but now I receive a notification each time a
   watched page changes, and a single click opens it in my browser to see
   what's new. Simon runs only when my Mac is on, but that's sufficient
   for my purposes, and it's far better than the [24]Visualping service
   that got confused by page changes that didn't involve actual content.

[25]Raycast

   As much as I've been a dedicated [26]LaunchBar user for years, possibly
   decades, I consider it my duty to remain open to new alternatives.
   Raycast is, like LaunchBar, a keyboard-based launcher that learns the
   abbreviations you prefer. Also like LaunchBar, Raycast can be extended
   in a wide variety of ways, and I've found it sufficiently different
   from how I was using LaunchBar to stick with it. Again, it's on the
   list for a review.

[27]Coherence X

   Because I do so much writing in Google Docs, I strongly prefer to keep
   document tabs separate from my regular browser tabs, a key benefit of
   site-specific browsers. For a great deal more on this topic, read
   '[28]The Best Mac Site-Specific Browser for Google Docs' (18 June 2021)
   and '[29]Site-Specific Browser Examples from TidBITS Sponsor Coherence
   X' (15 February 2023). To continue the tease, I'm no longer using my
   Coherent X site-specific browser for Google Docs either.

[30]Fantastical

   Although Apple's Calendar provides access to all my calendar data, it
   makes my fingers itch, so as soon as I needed to add something to my
   calendar, I downloaded Fantastical. It's a great calendar app and
   [31]one I've written about numerous times.

[32]Cardhop

   Peanut butter and jelly, Fantastical and Cardhop. When you subscribe to
   Flexibits Premium, you get both apps, and Cardhop's vision for managing
   contacts differs significantly from Apple's Contacts, which I like even
   less than Calendar. (See '[33]Cardhop Puts Contacts Front and Center,'
   18 October 2017, and '[34]Cardhop 2.0 Bundled with Fantastical in
   Flexibits Premium,' 27 May 2021)

[35]Slack

   Although my Slack usage pales in comparison with email, it's still how
   I communicate with the core group of TidBITS writers and my extended
   family (see '[36]Fed Up with Facebook? Move Your Family to Slack,' 12
   February 2019), so it didn't take long before I had to install the
   Slack app again. Interestingly, it was the first app I installed from
   the Mac App Store and one of only a few overall.

[37]Firefox

   I didn't note how long it took between my wipe and reinstalling
   Firefox'I imagine it was at least several days since I use Firefox
   infrequently. I launch the browser primarily to separate out specific
   sites that need a different login or to test something that's not
   working correctly in another browser.

[38]Zoom

   Zoom is my nexus for nearly all videoconferencing, partly because it's
   what Cornell University uses, and thus most individuals in Ithaca
   consider it the standard. I should have installed Zoom sooner because I
   had a scheduled call come up and realized that I needed to download it
   and log in, which took more time than I had. Luckily, I was able to
   bring it up on my MacBook Air quickly. (I later remembered that it's
   also available in a browser and works best in Chrome.)

[39]Authy

   As part of my migration from LastPass to 1Password, I'm slowly
   migrating all my two-factor authentication codes to 1Password. In the
   meantime, I need to keep access to Authy, where I'm also storing all my
   recreated codes, just in case.

[40]Microsoft 365 (Excel and Word)

   I prefer Google Sheets to Excel for most of my real spreadsheet work,
   but I also frequently have to download running race registration
   spreadsheets for minor adjustments and sharing. That use case cropped
   up, so I downloaded the Microsoft 365 suite. I also rely on Word once a
   month for some TCN distribution work, but I don't use PowerPoint or
   Outlook at all. Tonya uses Word and Excel much more heavily, so it's
   still worth it for us to subscribe to Microsoft 365.

[41]Backblaze

   The three parts of my backup strategy are Time Machine, a bootable
   duplicate created with SuperDuper, and Internet backups using
   Backblaze, which [42]I've used and written about for years.
   Reinstalling the software was easy, but Backblaze requires a lengthy
   and somewhat fussy [43]Inherit Backup process when you're reinstalling
   on a freshly formatted Mac.

[44]Electric Sheep

   By this point, I was starting to work on TidBITS articles again, and in
   the process of researching and writing '[45]macOS Photo Screen Savers
   Still Don't Properly Display Rotated or Edited Images' (5 March 2023),
   I discovered that I needed to reinstall my favorite screen saver of all
   time, Electric Sheep. (As much as I enjoyed After Dark, the flying
   toasters were more amusing than constantly attractive.)

[46]Retrobatch

   Writing that article also forced me to install Retrobatch, an unusual
   app from Flying Meat that enables bulk image processing. Several years
   ago, Joe Kissell developed a clever Retrobatch workflow for bordering
   macOS windows with rounded corners, and I've been relying on a modified
   version of that Take Control tool ever since. Screenshot bordering is
   essential because Apple's default screenshots have a huge,
   space-wasting drop shadow. However, the alternative'holding down the
   Option key while taking the screenshot'eliminates the drop shadow and
   leaves many windows with no visible border.

[47]Napkin

   This image markup app from Aged & Distilled is no longer available in
   the Mac App Store, and my version hasn't been updated since 2017.
   Nonetheless, it's the best tool I've found for combining multiple
   screenshots, so I manually restored it from my backup. (TidBITS
   contributor Glenn Fleishman says he dreads the day it no longer works
   under macOS.) If anyone knows of an app that lets you quickly arrange
   two or three images (with alignment snapping) on an arbitrary canvas
   and then export a combined image that's exactly the size necessary to
   contain the image data, let me know.

[48]SoundSource

   Installing Zoom reminded me that I like Rogue Amoeba's SoundSource for
   seeing and managing all my audio inputs and outputs. We wrote about it
   years ago in '[49]SoundSource 3 Simplifies Mac Audio Management' (17
   February 2017), and it has evolved since then.

[50]Affinity Publisher, Designer, and Photo

   I don't do much design work, and the Finger Lakes Runners Club has
   moved a bunch of what I previously did on my own to [51]Canva for its
   easy-to-use tools and collaborative capabilities. But I still use
   Affinity Publisher and Affinity Designer for certain tasks (see
   '[52]Consider Switching from Creative Cloud to Affinity V2[53],' 5
   December 2022).

[54]Irvue

   A few days after my clean install, I noticed that my Desktop wallpaper
   hadn't changed. I have long used Irvue to bring in new images from
   Unsplash to liven up my Desktop (see '[55]Desktop, Screensaver, and
   Browser Tab Eye Candy for Your Mac,' 10 July 2017). It's a little
   clunky to configure, but I enjoy seeing new images whenever I reveal my
   Desktop.

[56]HP Easy Start

   I have been grappling with my HP Color LaserJet Pro MFP M477fdw for
   years, so I wasn't surprised when, after setting up the printer from
   scratch using Apple's driver, the very first document I tried to print
   failed, with a File Is Corrupt error. Rather than muck about with a
   PostScript driver, as I'd written about in '[57]LittleBITS: watchOS 8
   Birthday Wishes, Printer Predicaments' (3 December 2021), I decided to
   install whatever I could get directly from HP. That necessitated
   downloading and running the HP Easy Start app, but whatever driver I
   ended up with has printed flawlessly since.

[58]DEVONthink

   About this time, I remembered that I hadn't updated my archive of Apple
   hardware tech specs. Whenever Apple releases a new product, I save a
   Web archive of its tech specs in DEVONthink, something I've kept up
   with since 2015. It's remarkably helpful when a new model of some
   product arrives, and I want to compare it against the previous one.
   Apple does now maintain a [59]Tech Specs overview page with links to
   each model's specific features, but there's no consistent format across
   generations of devices, preventing quick comparisons.

[60]Trello

   Back in the Take Control days, we lived and died by Trello, with cards
   for tracking books through the publishing workflow and process lists
   for everything (see '[61]Trello Offers Compelling Collaboration Tool,'
   9 July 2012). I use Trello much less now, but Tonya still likes it for
   certain things, so I need to access it. For the amount I use Trello, I
   realized later that I could just stick with the website.

[62]iWork

   Although I use Excel for quick work with downloaded files and Google
   Sheets for all my real spreadsheet work, our charts for Apple earnings
   articles are in Numbers, which provides highly attractive and
   customizable charting. Plus, although I seldom use Pages, whenever I
   need to create a presentation'a few times per year'I turn to Keynote.

[63]Nisus Writer Pro

   As with BBEdit, I genuinely enjoy using Nisus Writer Pro (see
   '[64]Nisus Writer Pro 3.0 Hits New Levels of Word-Processing Power,' 29
   October 2018), but without the seamless collaboration of Google Docs, I
   find myself relying on it only for a few macros that I need for TCN
   distribution and TidBITS financial records. It's sad not to have more
   of an excuse to use it, but once we sold Take Control Books to Joe
   Kissell, I just didn't need a powerful word processor anymore.

[65]EasyFind and [66]Find Any File

   While writing 'Apple's[67]File Provider Forces Mac Cloud Storage
   Changes' (10 March 2023), I became suspicious that Spotlight wasn't
   finding files in Dropbox or Google Drive. I'm still not entirely sure
   that Spotlight is doing the right thing, but EasyFind from
   DEVONtechnologies and Find Any File from Thomas Tempelmann are
   excellent search utilities that don't rely on the Spotlight index.
   While not as fast, they're tenacious and provide significantly more
   control over searches. I don't use either regularly, but they're nice
   to have.

[68]SuperDuper

   After a major update, I delay restarting my bootable duplicate in case
   some problem necessitates rolling back. With a Level 2 clean install,
   that's particularly important since I might need to restore an app. As
   such, it took some time before I was comfortable moving my old
   Applications folder to an archive drive and overwriting the previous
   bootable duplicate with the contents of my current boot drive. I've
   tapped SuperDuper for bootable duplicates for a long time because I
   have a license for it, though [69]Carbon Copy Cloner is also a
   top-notch option.

[70]Watchman Monitoring

   Watchman Monitoring is a tool that managed service providers use to
   keep tabs on the Macs under their care. I've been running it for years
   on my Macs and a few of my relatives' Macs. It does an excellent job of
   generating alerts for a wide variety of issues (see '[71]Apple Starts
   Pushing High Sierra on Unsuspecting Mac Users,' 15 November 2017).
   After it realized that its client software was no longer installed on
   my Mac, Watchman Monitoring complained, so I put it back. I mostly
   don't need to pay attention to it, but it's essential now and then,
   such as when it generated the first warnings that my previous iMac's
   SSD was dying in 2020 (see '[72]Six Lessons Learned from Dealing with
   an iMac's Dead SSD,' 27 April 2020).

[73]VMware Fusion

   I don't use virtualization tools much, but I quickly discovered a need
   in Ventura. I frequently write about macOS settings, which used to be
   located in System Preferences and are now in the interface abomination
   Apple calls System Settings. Because both my 2020 iMac and my M1
   MacBook Air now run Ventura, the only way I could check the location of
   items in macOS 12 Monterey's System Preferences was to run it in VMware
   Fusion. Overkill? Probably, but I don't see any alternative, and the
   free personal license for VMware Fusion Player makes it an easy choice.

[74]Backdrop

   This simple utility has been a mainstay on my Mac for many years, ever
   since Jeff Carlson wrote '[75]Tools We Use: Backdrop' (1 May 2006).
   When setting up certain kinds of complex screenshots, I use Backdrop to
   put a white window over my Desktop, with its wallpaper and lined-up
   icons, thus taking them out of the eventual picture.

[76]Microsoft Edge

   No, Microsoft Edge is not the browser that has replaced Brave and
   Coherence X for me, but I wanted to try Bing's AI chatbot capabilities,
   which work only in Edge. So I downloaded it and launch it whenever I
   want to try something in Bing. Otherwise, it's just another browser to
   keep around for testing.

   In reality, there are already a few additional apps that I have
   downloaded to test but don't anticipate using again and should delete
   afterward. Most of the apps mentioned above, particularly those I
   installed right away, are here to stay, even when they're not daily
   drivers.

References

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   4. https://mimestream.com/
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   6. https://1password.com/
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   8. https://www.google.com/drive/download/
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  13. https://tidbits.com/2018/05/08/agenda-offers-a-new-take-on-note-taking-and-task-management/
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  15. https://tidbits.com/tag/keyboard-maestro/
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  18. https://macpaw.com/
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  23. https://setapp.com/apps/simon
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  31. https://tidbits.com/tag/fantastical/
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  33. https://tidbits.com/2017/10/18/cardhop-puts-contacts-front-and-center/
  34. https://tidbits.com/2021/05/27/cardhop-2-0-bundled-with-fantastical-in-flexibits-premium/
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  37. https://www.mozilla.org/en-US/firefox/new/
  38. https://zoom.us/
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  42. https://tidbits.com/tag/backblaze/
  43. https://help.backblaze.com/hc/en-us/articles/217666358-Inherit-Backup-State
  44. https://electricsheep.org/
  45. https://tidbits.com/2023/03/05/macos-photo-screen-savers-still-dont-properly-display-rotated-or-edited-images/
  46. https://flyingmeat.com/retrobatch/
  47. http://aged-and-distilled.com/
  48. https://rogueamoeba.com/soundsource/
  49. https://tidbits.com/2017/02/17/soundsource-3-simplifies-mac-audio-management/
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  78. https://tidbits.com/wp/../uploads/2021/10/Mimestream-beta-icon.png
  79. https://tidbits.com/wp/../uploads/2022/05/1Password-7-icon.png
  80. https://tidbits.com/wp/../uploads/2023/04/Google-Drive-icon.png
  81. https://tidbits.com/wp/../uploads/2023/04/Dropbox-icon.png
  82. https://tidbits.com/wp/../uploads/2022/04/Agenda-14-icon.png
  83. https://tidbits.com/wp/../uploads/2018/03/Keyboard-Maestro-8-icon.png
  84. https://tidbits.com/wp/../uploads/2021/09/BBEdit-14-icon.jpg
  85. https://tidbits.com/wp/../uploads/2023/04/Setapp-icon.png
  86. https://tidbits.com/wp/../uploads/2023/04/CleanShot-X-4-icon.png
  87. https://tidbits.com/wp/../uploads/2020/11/iStat-Menus-6_5-icon.jpg
  88. https://tidbits.com/wp/../uploads/2020/11/Timing-2_10-icon.jpg
  89. https://tidbits.com/wp/../uploads/2021/06/Simon-5-icon.jpg
  90. https://tidbits.com/wp/../uploads/2023/04/Raycast-1-icon.png
  91. https://tidbits.com/wp/../uploads/2023/04/Coherence-X-4-icon.png
  92. https://tidbits.com/wp/../uploads/2020/11/Fantastical-3_3-icon.jpg
  93. https://tidbits.com/wp/../uploads/2021/06/Cardhop-2-icon.jpg
  94. https://tidbits.com/wp/../uploads/2023/04/Slack-4_3-icon.png
  95. https://tidbits.com/wp/../uploads/2022/10/Firefox-106-icon.png
  96. https://tidbits.com/wp/../uploads/2022/09/Zoom-5_12-icon.png
  97. https://tidbits.com/wp/../uploads/2023/04/Authy-2-icon.png
  98. https://tidbits.com/wp/../uploads/2023/04/Microsoft-Word-16.72-icon.png
  99. https://tidbits.com/wp/../uploads/2023/04/Microsoft-Excel-16.72-icon.png
 100. https://tidbits.com/wp/../uploads/2023/04/Backblaze-8.5-icon.png
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