BY-LAWS

as approved by EMS Council on June 1, 2002

I. MEMBERSHIP

RULE 1:
Corporate bodies wishing to become members of the EMS should provide appropriate evidence of their nature and activities.

RULE 2:
Individuals belonging to corporate members of the EMS or to societies having a reciprocity agreement with EMS may apply through their organizations for individual membership of the EMS.

RULE 3:
Individuals not belonging to corporate members of the EMS or to societies with a reciprocity agreement with EMS may apply directly for membership of the EMS.

RULE 4:
Newly elected members shall be informed of their election and receive the relevant documents.

RULE 5:
No election of members shall be effective until the relevant fees have been paid.

RULE 6:
Expulsion of a member shall be by a decision of the Council. The Executive Committee shall present to the Council a full report on the reasons for the proposed expulsion before the matter is considered by the Council. Individual members who have not paid their fees have resigned their membership.

RULE 7:
All matters of doubt or difficulty relating to membership shall be decided by the Council.

 

II. THE COUNCIL

RULE 8:
The Executive Committee shall give notice by letter to each member about the procedure and timetable for the election of Council delegates at least two months before the election.

RULE 9:
Delegates representing a full member are elected by the full member.

RULE 10:
Delegates representing associate members shall be elected by a ballot organized by the Executive Committee from a list of candidates who have been nominated and seconded, and have agreed to serve.

RULE 11:
Delegates representing institutional members shall be elected by a ballot organized by the Executive Committee from a list of candidates who have been nominated and seconded, and have agreed to serve.

RULE 12:
Delegates representing individual members shall be elected by a ballot organized by the Executive Committee from a list of candidates who have been nominated and seconded, and have agreed to serve.

RULE 13:
If a delegate of a full member resigns or is not able to attend a Council meeting, then the full member may elect a deputy delegate to replace him.

RULE 14:
If a delegate representing associate, institutional or individual members resigns or is not able to attend a Council meeting, then the Executive Committee shall where possible nominate a deputy delegate from the runners-up in the preceding election.

RULE 15:
The President shall act as Chairman of the Council.

 

III. THE EXECUTIVE COMMITTEE

RULE 16:
Officers (Art. 7.1 (a)-(d)) shall be elected by ballot for each vacancy. For the remaining posts on the Executive Committee, if there are k vacancies there shall be a ballot in which each member of Council may cast up to k votes for distinct candidates. The k candidates with the highest number of votes shall be declared elected. In the event of a tie there shall be another ballot for the candidates involved in the tie. At any meeting where elections are to take place, Council may set up a Nominating Committee to advise the meeting on a balanced list of candidates for the elections.

RULE 17:
Every second year the terms of at least two members should expire. The President may be elected two years prior to his/her term in the office. The President Elect and Past President may be co-opted by the Executive Committee to the Executive Committee as non-voting members.

RULE 18:
Decisions of the Executive Committee shall be by simple majority of votes cast. The President shall have a casting vote.

RULE 19:
The Executive Committee shall meet at least once a year. Extraordinary meeting shall be held if requested by at least four members of the Executive Committee.

RULE 20:
The Secretary shall be responsible for setting up appropriate administrative arrangements for transacting the business of the Society.

RULE 21:
The Executive Committee shall establish a group under the chairmanship of a member of the Executive Committee which shall develop connections between the EMS and the European Community. This group shall be in power to conduct negotiations with appropriate organs of the European Community.

 

IV. FEES

RULE 22:
The annual dues for corporate members (Art. 3.2 and 5.4) will be expressed in terms of a unit fee x, fixed by the Council for any one year.

RULE 23:
Full members in classes 1, 2, 3 (Art. 5.4) shall pay x, 3x and 5x respectively in annual dues.

RULE 24:
Associate members shall pay an annual fee of x.

RULE 25:
Academic institutional members shall pay an annual fee of x. Other institutional members shall pay an annual fee of 3x.

RULE 26:
The annual dues for individual members (Art. 3.3) shall be expressed in terms of a unit fee y, fixed by Council for any one year.

RULE 27:
Individual members belonging to a corporate member of the EMS shall pay the annual fee y. Individual members belonging to a society having a reciprocity agreement with the EMS shall pay an annual fee 2y.

RULE 28:
Individual members not covered by Rule 27 shall pay an annual fee 4y.

RULE 29:
The Executive Committee may at its discretion waive or reduce the fees of any member.

 

V. REVISION OF BY-LAWS

RULE 30:
Any change in the By-laws shall be decided by a two-thirds majority of the votes cast in Council.

 

VI. INTRODUCTORY PROVISIONS

RULE 31:
The Society will be established at a foundation meeting, organized by the European Mathematical Council.

RULE 32:
The Statutes shall be in force from the moment of their approval by the foundation meeting.

RULE 33:
All societies which have taken part in the discussions of the European Mathematical Council leading to the foundation of the Society shall, without further formalities, be deemed to be full members.

RULE 34:
As soon as the Society is created the foundation meeting becomes the Council of the Society and it shall elect the first Executive Committee directly.

Last change: November 28, 2002 Comments to: emis@math.tu-berlin.de