VII.    FINANCE OFFICE

        The Finance Office is responsible for the financial planning and
        management of the University, including estimates, budgeting,
        accounting, investment, superannuation fund, procurement, stores,
        car pool and messenger service.  The Office is comprised of a
        number of sections looking after the various aspects of the
        financial matters of the University as follows:

1.	Accounting & Budget Section

        The Section is responsible for keeping the master record of all
        financial activities of the University and for performing
        budgetary control on all kinds of expenditure, whether
        financed by UGC funds or private funds. Periodical financial
        reports will be produced by the section to budget controllers to
        assist them to monitor their spending.

2.	Payment & Treasury Section

        The Section is responsible for handling all kinds of receipts
        and payments (of non-benefit nature) of the University.  It also
        handles all matters related to treasury, investment of
        endowment fund and project financing.

3.	Payroll & Staff Disbursement Section

        All matters relating to staff costs budgetary control, payroll,
        salary tax returns, superannuation fund and payment & receipts
        that are related to Contracts of Appointment and staff benefits
        are handled by this Section.  Claims for reimbursements should
        be made on appropriate claim forms, with adequate information and
        documentation support.

4.	Purchasing & Stores Section

        Under the approved Purchasing and Tendering Procedure and
        Regulations, except for purchases made through using petty cash
        held by departments, all purchases of the University shall be
        centrally handled by this Section.  Only the President & Vice-
        Chancellor and the Director of Finance are empowered to commit
        on behalf of the University to make purchases of goods and
        services.  Request for purchase from departments shall only be
        made when funds are available from their budgets.  Selection
        of tenderers and suppliers are governed by the approved Purchasing
        & Tendering Procedure and Regulations. This Section also monitors
        the provision of office and staff quarters furniture, and the
        stationery supplies.

5.	Systems Section

        This Section provides technical support on computer systems used
        by the Office, and liaises with the Computing & Telecommunications
        Services Centre and Information Systems Section of the General
        Administration Office on all matters relating to computing.  This
        Section also administers the General Insurance Programme for the
        University.

6.	Support Services Section
	
	This Section manages the provision of messenger and car pool
        services of the University. Request for their use shall be made
        on appropriate request forms, as early as possible, with adequate
        details on the date and time of use, number of persons and/or
        volume of parcel or mail to be transported.

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