From sarena@u.washington.edu Thu Jun 26 19:30:43 1997 Received: from jason05.u.washington.edu (root@jason05.u.washington.edu [140.142.78.6]) by lists.u.washington.edu (8.8.4+UW97.04/8.8.4+UW97.05) with ESMTP id TAA93582 for ; Thu, 26 Jun 1997 19:30:42 -0700 Received: from homer16.u.washington.edu (sarena@homer16.u.washington.edu [140.142.70.17]) by jason05.u.washington.edu (8.8.4+UW97.04/8.8.4+UW97.05) with ESMTP id TAA24210 for ; Thu, 26 Jun 1997 19:30:42 -0700 Received: from localhost (sarena@localhost) by homer16.u.washington.edu (8.8.4+UW97.04/8.8.4+UW97.04) with SMTP id TAA77772 for ; Thu, 26 Jun 1997 19:30:41 -0700 Date: Thu, 26 Jun 1997 19:30:41 -0700 (PDT) From: Sarena Seifer To: ccp@u.washington.edu Subject: Report on 6/25 meeting Message-ID: MIME-Version: 1.0 Content-Type: TEXT/PLAIN; charset=US-ASCII Hello everyone - we held our first seminar/business meeting yesterday and I thought it went very well. Below are my notes from the meeting. Please feel free to post your thoughts and reactions to the listserv (whether you attending the meeting or not). In particular, you might want to share your thoughts on the questions Kay Rodriguez posed during her presentation. Our next meeting will take place on Wednesday July 30 from 11 am - 1 pm at the University Heights Community Center, 5031 University Way NE, Room 110. The first hour will involve a presentation and discussion of different models and approaches to community development. The second hour will be a brown bag lunch and business meeting. If at any point you have questions or comments, please feel free to post them on the listserv or send email directly to me or Michael Verchot (mverchot@u.washington.edu). Sarena UW Department of Medical Education Community-Campus Partnerships for Health Community-Campus Partnerships Meeting June 25, 1997 11 am - 1 pm Participants: Nancy Amidei, Laurie Anderson, Floyd Brown, Guillermo Caraval, Dan Carlson, Allen Cheadle, Laurie Deppman, Terry Elliott, Kathleen Ellsbury, Amy Hagopian, Peter House, Karen Hulbert, Sarena Seifer, Michael Verchot SEMINAR SESSION Kay Rodgriquez was the featured speaker. Kay is Assistant Vice President for Communications at UW. She can be reached at: University Relations, Geberding Hall, Box 351264, Tel. 685-2647, Fax 685-1201, email: kayr@u.washington.edu Topic: Review of the report made by the President's Task Force on Public Service and Outreach The President appointed a three-person committee to review the report - Bill Dowling (chair, department of health services), Gary Pivo (associate professor, urban design and planning) and Kay Rodriguez. The committee has no staff or funding of its own. The committee had its first meeting with the task force last Friday and their first meeting on their own this week. They expect to complete their review by early November. Kay stressed that the committee's job is not to have a particular point of view. There are several questions the committee seeks to answer by seeking broad input from across the campus and particularly from key decisionmakers, such as: -how do public service and community outreach fit into the academic mission of the UW -if yes, should all departments be involved? Should it be integrated into education, research and service activities? --can public services be done more productively, more strategically? And can it be communicated more to the public? -what systems need to be in place to make these things happen? -what are the incentives for faculty to become involved in public service and community outreach? -should we be doing more? Should we be better at it? Should the UW be better at coordinating existing and planned efforts? -should public service be a central part of the UW? -what's unique to us as a university that we can bring to public service and outreach? The task force report has been circulated with a coverletter to the board of regents, the administrative councils (deans) and faculty senate. The committee has received very little response at this point and is planning a more aggressive outreach effort to solicit comments and feedback. If you are interested in obtaining the letter and attachments, please contact Kay. The full report is also available on the web, http://www.washington.edu/reports/outreach/ Topic: The term "public service and outreach" Kay stressed that the task force did not come up with a single definition, and other universities are struggling with how to best define this. Some members of the group voiced concern over the term and preferred a term that better conveyed the importance of partnership and reciprocity as opposed to efforts that are one-way from the university out to the community. Topic: Strategic Communications Plan Kay also mentioned the strategic communications plan for the university that she has been working on. The plan has three basic objectives: -Increase accessibility of the UW -Develop and promote relationships with people "who are important to us" -Increase knowledge about the UW. Generally speaking, people are positive about UW but many want to know more about us. Topic: Community Review of the Task Force Report The committee has identified several avenues for soliciting community input: Community members of existing university advisory committees (these individuals are typically advocates for the university for fundraising and in the state legislature). Kay asked meeting attendees to share the report with the community groups we work with. Topic: Public Service and Outreach Through Faculty Research Several people expressed concerns over the lack of available information about community-based research or research focused on community issues and concerns. The group came up with a list of possible existing sources of information: Grants and contracts information, institutional review board for human subjects research, public relations offices on campus, grant coordinators at the departmental level, the Carlson Center. Topic: Faculty, staff and student involvement in public service and outreach on a personal, voluntary basis The group discussed their belief that many faculty, staff and students are involved in public service and outreach on a personal, voluntary basis and have been known to use university resources to support these activities. Kay mentioned that when she asked the attorney general for an opinion on this, it was felt this was an inappropriate use of university resources. This opinion is seen as a barrier to expanding roles in public service and outreach. Topic: User-friendly directory of existing public service and outreach efforts The committee would like to create a directory of university public service and outreach efforts, and create an evolving web page that is easily accessible by those on campus and off. Kay described her vision of a toll-free number that the community could call to find out answers to diverse questions about the UW. Action: Sarena will send the committee the information she has already compiled. If you have not yet submitted information about your community partnerships, please contact Sarena at sarena@u.washington.edu for a form to complete. Topic: Director of Community Relations This position is current vacant, since Christine Knowles recently retired. Applications are currently being reviewed for a replacement. Topic: Relevant articles The Journal of Planning recently published an entire issue on the theme of reinventing the research university for public service. If you are interested in getting copies of these articles, please contact Kay. BUSINESS MEETING Topic: University Initiatives Fund (UIF) Discussion: The UIF is a possible source of support for conducting an inventory of existing community-campus partnership programs and developing a center or central resource for public service and outreach. Action: Laurie Deppman will find out what the timeline and process will be for the next round of UIF grants. She will report back to the group at our next meeting. Topic: Our Group's Role in the UW's Response to the Task Force Report Action: Each of us should approach our dean and help shape his/her response to the task force report. Sarena will explore the possibility of making a presentation on community-campus partnerships from across the UW at an upcoming Board of Dean's meeting. .