From vwheeler@bcc.ctc.edu Fri Oct 16 13:58:08 1998 Received: from mxu1.u.washington.edu (mxu1.u.washington.edu [140.142.32.8]) by lists.u.washington.edu (8.8.4+UW97.07/8.8.4+UW98.06) with ESMTP id NAA61476 for ; Fri, 16 Oct 1998 13:58:05 -0700 Received: from cascade.bcc.ctc.edu (email1.bcc.ctc.edu [168.156.32.121]) by mxu1.u.washington.edu (8.9.1+UW98.09/8.9.1+UW98.09) with ESMTP id NAA19501 for ; Fri, 16 Oct 1998 13:58:05 -0700 Received: by cascade.bcc.ctc.edu with Internet Mail Service (5.5.2232.9) id <48WWJ74N>; Fri, 16 Oct 1998 13:58:07 -0700 Message-ID: <205934FB3A2DD011BD1B08002BE6017002066CEB@BCC_EXCH1.bcc.ctc.edu> From: Vicki Wheeler To: "'residency@u.washington.edu'" Subject: RE: Bulking up Date: Fri, 16 Oct 1998 13:53:00 -0700 MIME-Version: 1.0 X-Mailer: Internet Mail Service (5.5.2232.9) Content-Type: text/plain; charset="iso-8859-1" We keep residency questionnaires for seven years. Vicki Wheeler Bellevue Community College vwheeler@bcc.ctc.edu (425) 641-2205 > ---------- > From: Jolene Ramaker[SMTP:jramaker@oc.ctc.edu] > Reply To: residency@u.washington.edu > Sent: Friday, October 16, 1998 1:16 PM > To: Discussion of Residency Issues State Wide > Subject: RE: Bulking up > > I have just been enjoying everyone's stories, but now Elaine, you have > touched upon a real question of mine. How long DO we have to keep > documents relating to residency? > > ***************************************************************** > Dr. Jolene Ramaker > Assoc. Dean of Students Net: jramaker@oc.ctc.edu > Olympic College Phone and Voicemail: > 360-475-7208 > 1600 Chester Ave. Fax: 360-475-7202 > Bremerton, WA 98337-1699 > ****************************************************************** > > > -----Original Message----- > From: Elaine Voss [SMTP:vosse@wsu.edu] > Sent: Friday, October 16, 1998 11:42 AM > To: Discussion of Residency Issues State Wide > Subject: Re: Bulking up > > On two occasions I have received three-ring binders, complete with table > of > contents, and dividers. I typically return the unnecessary information to > the student minus the binder, which is harder to mail. Neither of these > were done with any sense of humor, but by students who took the process > VERY > seriously. > > We say documents submitted become part of the student's file and are not > returned, but we do not have storage space to maintain such files, as I am > sure no one does. Putting them in an envelope for the mail doesn't take > much > more time than shredding, but that is probably not the question here. I > have been told we must keep records for 7 years is that consistant with > what > everyone else is doing? > > > At 09:07 AM 10/16/98 -0700, you wrote: > >A recent applicant for residency here submitted about 60 pages of > >documentation, preceded by a 4-page letter explaining that he was > offended > >that we had classified him as a non-res and that he had only stepped out > >of the state for a few weeks here and a couple months there, etc., but > >that he was born and raised in Washington. And to prove his resident > >status, he included, among other things: > >- his birth certificate, the back of which had his baby footprints and > > beneath it the handwritten notation, "My grubby little feet first > > touched down in Seattle, Washington" > >- a photograph of his car, which he purchased in 1992 as a pile of junk; > > it had nine tires, only 3 of which held air; four large boxes of > > spare parts; he put lots of money into the car to make it run, > > which proved he's a resident; and in the photo one can clearly > > see that it has Washington plates. > >- another photo, taken from inside the same car through the front > > windshield, showing traffic and across the street a house fully > > consumed in flames. > >- 1995 certificate of admission from UW, registration notice, and > > receipt for returning student and grade report from 1995. > >- receipt from Les Schwab for parts and labor on his car. > >- service warranty from Les Schwab. > >- vehicle registration of previous owner of his car. > >- many other receipts, health insurance claim documents, utilities > > receipts, etc. > >This doesn't include, mind you, the 20 pages of useful documents. > > > >My question: do you do anything to reduce the bulk of documents submitted > >by residency applicants? If everyone submitted this much junk, we'd have > >to back a truck up to the office door once a week. May feeling is that, > >once submitted, that stuff is ours and that we can dispose of some of it > >(properly, confidentially dispose of it, of course). What do you do? > > > >Joe St.Hilaire > >Western > > > > > Elaine Voss, Assistant Dean of Students > Office of Student Affairs > 360 Lighty Student Services Building > Pullman, WA 99164-1066 > 509-335-1464 > 509-335-1208 FAX > email vosse@wsu.edu > .