AI-ED Society Constitution -------------------------- 1. PURPOSE The aim of the Artificial Intelligence in Education (AI-ED) Society is to advance knowledge and promote research and development in the field of AI in Education. 2. OFFICE The international headquarters of the AI-ED Society shall be: AI-ED Society, AACE, P.O. Box 2966, Charlottesville, VA 22902, USA. The AI-ED Society is a Society of the AACE (The Association for the Advancement of Computing in Education), which is a non-profit, international educational organization whose purpose is to advance the knowledge, theory and quality of teaching and learning at all levels through computer technologies. 3. MEMBERS 3.1 A person becomes a Member upon acceptance by AACE of an application for membership and payment of dues. 3.2 Each Member shall be entitled to one vote on any vote of the membership. 3.3 The Executive Committee may suspend or expel a Member for cause after an appropriate hearing, after written prior notice to the Member, stating the reasons therefore and after providing an opportunity within one year to be heard on the matter. 3.4 Any Member may resign by writing to AACE. Resignation does not relieve the resigning Member from any obligation owed to the Society. 3.5 Membership in this Society is not transferable or assignable. 3.6 No Member shall be personally liable for any indebtedness, obligation or liability of the Society. 4. EXECUTIVE COMMITTEE 4.1 The business and affairs of the Society shall be managed by its Executive Committee (EC). The EC may delegate the management of the activities of the Society to any person or persons or committee however composed, provided that the activities shall be managed under the ultimate direction of the EC. 4.2 Members of the EC (EC Members) must be Members of the Society. 4.3 There shall be 24 EC Members, elected by the Members, eight each two years to serve six-year terms. The President's and President-elect's terms on the EC shall be extended beyond six years if necessary to enable the completion of executive duties. 4.4 A President-elect shall be elected by the Members for a two-year term. The President-elect shall automatically become President on the expiration of his or her term of office and shall serve in that capacity for two years. 4.5 The President shall, in general, supervise and control the business and affairs of the Society. He or she shall chair all meetings of the Members and of the EC. He or she may sign, with the AACE, any contracts that the EC has authorized to be executed. He or she shall perform all duties as may be prescribed by the EC. He or she may assign duties to other EC Members. 4.6 The President-elect shall perform the duties of the President if he or she is unable to act. 4.7 An EC Member may resign from the EC by giving written notice to the President. 4.8 An EC Member may be removed from the EC by vote of the EC. 4.9 A vacancy in the EC shall be filled at the time of the biennial election of EC Members. 4.10 The business of the EC shall be carried out through e-mail and other means of communication. Decisions shall be made by a majority vote of EC Members. Proposals requiring the approval of the Members shall be specified in the notice for the annual meeting of Members. The President shall maintain a record of decisions made by the EC. 5. MEETINGS 5.1 The annual meeting of the Society shall take place during the World Conference on Artificial Intelligence in Education or at some other time and place selected by the EC. Notice of the meeting shall be given in an appropriate AACE publication. Such notice shall set forth those matters which the EC intends to present for action by the Members. 5.2 Five per cent of Members shall constitute a quorum for the transaction of business at a meeting of the Members, provided, however, that if less than one-third of the Members attend then the only matters that may be voted on are those of which notice was given. 5.3 Voting may take place by show of hand at a meeting of Members or by written ballot. Approval at a meeting shall be by majority vote. Approval by written ballot shall be by majority vote provided that the number of votes cast exceeds that which would constitute a quorum at a meeting of Members. 5.4 Written ballots shall be organised by the EC, who shall distribute one ballot to each Member, (1) setting forth the proposed action, (2) providing the Member an opportunity to specify approval or disapproval of the proposal, and (3) specifying the time by which the ballot must be received in order to be counted. 5.5 A meeting of EC Members may be held immediately before or after an annual meeting of Members, if requested by an EC Member. 6. FINANCES 6.1 Contracts on behalf of the Society shall be signed by a representative of AACE. 6.2 All payments by the Society shall be made by AACE. 6.3 All income to the Society shall come to AACE, who shall be responsible for it on behalf of the Society. 6.4 The budget for the World Conference on Artificial Intelligence in Education shall be approved by the EC, AACE and the host institution. Any profit (or loss) from the Conference shall accrue to the Society. 6.5 AACE shall provide the EC with an annual report on the Society's finances. 6.6 AACE, in consultation with the EC, shall determine the membership dues and the method and time of payment. 6.7 Any person acting in good faith for or on behalf of the Society, and with the approval of the EC and AACE, shall be indemnify by the Society against any expenses incurred in connection with any claim or suit arising from that action. 7. AMENDMENTS Any Member may propose to the EC to amend, adopt or repeal any clause of this constitution. Upon 2/3 vote by the EC in favour of such a proposal, it shall be placed on the agenda of the next meeting of the membership. 8. DISSOLUTION On dissolution of the Society, its assets remaining after payment of all debts and liabilities shall revert to its origins, namely to the AI in Education Division of the AACE. +------+ | AACE | +------+ .